An apostille is a special certification clause placed at the end of a document or public deed, confirming the authenticity of the stamp impression, the signature and the capacity of the person who signed it, so that it can subsequently be used abroad. A public document bearing an apostille can be used without further certification in any contracting state of the Hague Convention and before any of its authorities.

Public documents include documents issued by a judicial authority or judicial officer, notarial deeds, administrative documents and official certificates.

Whether you need an apostille from domestic state authorities or from abroad, for your company or for yourself, you can make use of our apostille services. For further information, please get in touch via our contact form.

Which Documents Can Receive an Apostille?

An apostille can only be attached to public documents. That sounds simple, but in practice people are often unsure whether a particular document qualifies, or what needs to happen before it can be legalised. Understanding the difference between public and private documents helps you plan the process correctly.

Public Documents

Public documents are generally those issued or certified by a state authority or official. Typical examples include:

  • Birth, marriage and death certificates
  • Court judgments and other judicial documents
  • Notarial deeds and notarial certifications
  • Extracts from the commercial register or criminal records
  • Educational certificates issued by public institutions
  • Documents issued by tax offices and other administrative bodies

Private Documents

A contract, power of attorney or company resolution signed by private individuals is not a public document in itself. To be used abroad, it usually first needs the signatures to be certified by a notary or another competent official. The apostille is then attached to that certification, confirming the authenticity of the notary’s signature and seal rather than the content of the private document.

Copies and Translations

Sometimes it is preferable to keep an original document and legalise a certified copy instead. Similarly, a translation made by a sworn translator may be treated as a document that can itself be legalised. Whether a copy or a translation is acceptable depends on the requirements of the country and authority that will receive it.

What an Apostille Does Not Do

The apostille confirms that the signature, seal and position of the signatory are genuine. It does not verify the content of the document or guarantee that it will meet every requirement abroad. The receiving authority may still examine the document and ask for additional information.

When in Doubt, Ask

If you are not sure whether your document qualifies, or which route applies, it is far quicker to check in advance than to have a document returned.

Contact eTuls and we will assess your documents, explain what is needed and arrange the apostille on your behalf.